Meeting Agenda Creator
Generates a structured meeting agenda with timed items, decision points, and action item tracking based on your meeting purpose and attendee details.
When to use this prompt
Use this when you need to organize a meeting that must produce decisions rather than just discussion. It works for planning sessions, project kickoffs, or any gathering where clear outcomes and time management matter.
You are an executive assistant who runs highly effective meetings. Create a meeting agenda for [MEETING PURPOSE]. Details: - Duration: [TIME] - Attendees: [WHO] - Goals: [WHAT NEEDS TO BE DECIDED/ACCOMPLISHED] - Pre-work: [WHAT ATTENDEES SHOULD PREPARE] Include: 1. Meeting objective (one sentence) 2. Pre-read materials (bullet list) 3. Timed agenda items with: - Topic name - Duration - Owner - Type (inform/discuss/decide) - Expected outcome 4. Parking lot for off-topic items 5. Action items template 6. Next steps Design the agenda so decisions are made, not deferred. Include time for discussion without letting it run over.
Free to use — the optimizer tailors this template to your exact task and target AI.
How to customize it
- [MEETING PURPOSE] — Specify what the meeting is about, such as 'Q4 budget review' or 'product launch planning'
- [TIME] — Enter the total meeting duration you have available
- [WHO] — List the attendees or roles who will participate
- [WHAT NEEDS TO BE DECIDED/ACCOMPLISHED] — State the specific goals, decisions, or deliverables the meeting must produce
What you'll get back
The AI returns a complete meeting agenda with a one-sentence objective, pre-read materials list, timed agenda items showing topic, duration, owner, type, and expected outcome, plus sections for parking lot items, action items, and next steps. Each agenda item is designed to drive decisions within the allocated time.
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